Office of International Relations

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Formalities (off-campus, as of December 25, 2025)

• "Visa" and "Status of Residence"

• Immigration Services Agency

1. Tokyo
   5-5-30, Konan, Minato-ku, Tokyo 108-0075
   Tel: 0570-013904 (For IP phones or calls from overseas : 03-5796-7112)
2. Yokohama
   10-7, Torihamacho, Kanazawa-ku, Yokohama-shi, Kanagawa 231-0023
   Tel: 0570-013904 (IP Phones or calls from overseas : 03-5796-7112)
3. Office Hours
   Monday through Friday (except national holidays, the year end and new year holidays)
   8:30-17:15

• Visa Consulting Service

• Application Forms

(1) Application for Certificate of Eligibility

1. Application forms for Certificate of Eligibility---Forms P1, P2, P3 for Applicant (Forms to be completed by the host institution (P1, P2) will be prepared by the University.)
2. One photograph---40 mm (H) × 30 mm (W), taken within the last 6 months, hatless, with no background
3. Copy of your passport---pages showing your name, passport number, and photograph
4. Copy of your Admission Certificate issued by our Graduate School
5. Postage stamps: 460 yen
6. Proof of financial resources---such as a scholarship certificate, proof of remittance, or bank balance certificate
   *Please note that additional documents may be requested at the discretion of the Immigration Services Agency.

(1) Application for Extension of Period of Stay

1. Application forms for "Extension of Period of Stay"---Forms P1, P2, P3 for Applicant (Forms to be completed by the host institution (P1, P2) will be prepared by the University.)
2. Passport
3. Residence Card
4. Copy of your Admission Certificate issued by our Graduate School
5. Documentation verifying your enrollment status, including a certificate of enrollment
6. Academic Transcript (for degree-course students) or Certificate of Research Subject (for research students)
7. Proof of financial resources---such as a scholarship certificate, proof of remittance, or bank balance certificate
8. Fee (stamp fee)
   *Please note that additional documents may be requested at the discretion of the Immigration Services Agency.

(2) Application for Change of Status of Residence

1. Application forms for "Change of Status of Residence"---Forms P1, P2, P3 for Applicant (Forms to be completed by the host institution (P1, P2) will be prepared by the University.)
2. Passport
3. Residence Card
4. Copy of your Admission Certificate issued by our Graduate School
5. Proof of financial resources---such as a scholarship certificate, proof of remittance, or bank balance certificate
6. Fee (stamp fee)
   *Please note that additional documents may be requested at the discretion of the Immigration Services Agency.

(1) Application for Extension of Period of Stay

1. Application forms for "Extension of Period of Stay"---Forms P1, P2, P3 for Applicant (Forms to be completed by the host institution (P1, P2) will be prepared by the University.)
2. Passport
3. Residence Card
4. Certificate of Enrollment (See Formalities (on campus) 4. Issue of Certificates)
5. Academic Transcript (for degree-course students) (See Formalities (on campus) 4. Issue of Certificates)
6. Certificate of Research Subject (for research students) ⇒Office of International Students
7. Certificate of Withdrawal from the non-degree program, if you changed your student status from "research student" to "Master's or doctoral course student" during the current period of stay. ⇒Office of International Students
8. Proof of financial resources---such as a scholarship certificate, proof of remittance, or bank balance certificate
9. Fee (stamp fee)
   *Please note that additional documents may be requested at the discretion of the Immigration Services Agency.

(2) Temporal Departure from Japan

• Re-entry Permit

1. Application form for "Re-entry Permit"
2. Passport
3. Residence Card
4. Fee (stamp fee)

• Special Re-entry Permit
  
  International students who possess a valid passport and residence card are, in principle, no longer required to obtain a re-entry permit when departing Japan if they intend to return within one year in order to continue your activities in Japan. This system is called the special re-entry permit. However, if your period of stay expires within one year after departure, the re-entry deadline will be the date of expiration. Please take special care if you plan to be away from Japan for an extended period.
  
  If you use this system when leaving Japan, please ensure that you check the appropriate box on the Embarkation and Disembarkation Card for Re-entrants at departure. No fee is required for using this system.
  
  https://www.isa.go.jp/en/applications/guide/minashisainyukoku.html
  
  https://www.isa.go.jp/en/publications/materials/re-ed_index.html

• Formalities (on campus): 6. Notice of Travel and Notice of Return

(3) Permission to Engage in Activity other than that permitted under the Status of Residence Previously Granted (Permission of part-time Job engagement)

1. During the academic term, students are permitted to work up to 28 hours per week, and up to 8 hours per day during extended vacation periods.
2. Work performed within a university laboratory also requires prior authorization if any form of remuneration is involved.
3. Students are prohibited from engaging in employment in the adult entertainment industry, including but not limited to cabarets, pachinko parlors, love hotels, “fashion health” establishments, telephone clubs, and message-dial services.
4. Those intending to take on part-time employment may apply for the permit in advance, even if the place of employment has not yet been determined.
5. The validity of the permit corresponds to the duration of the student’s authorized period of stay.

1. Application form
2. Passport
3. Residence Card

• Formalities (on campus): 10. Part-time Job

(1) When you work in Japan after your completion

1. Application forms for "Change of Status of Residence"---(The form varies depending on the type of work.)
2. Passport
3. Residence Card
4. Curriculum Vitae
5. Certificate of Graduation / Diploma
6. Statment of Reasons for Application
7. A copy of the Employment Contract
8. Other documents prepared by the employer
9. Fee (stamp fee)
   *Please note that additional documents may be requested at the discretion of the Immigration Services Agency.

(2) When you stay in Japan for job-hunting

• Designated Activities (Continued Job Hunting)

1. Application forms for "Change of Status of Residence"
2. Recommendation Letter from the University---With this letter, you may be able to apply for extension of period of stay with "Designated Activities" status.
3. Passport
4. Residence Card
5. Fee (stamp fee)
   *Please note that additional documents may be requested at the discretion of the Immigration Services Agency.

• Designated Activities (Future Creation Individual・Job Hunting)

From April 2023, the Japan System for Future Creation Individual Visa (J-Find) was introduced. Under this system, individuals who have graduated from an outstanding overseas university and wish to conduct job-hunting activities or entrepreneurial preparation activities in Japan may be granted the status of residence of “Designated Activities (Future Creation Individual)”. This status of residence allows them to stay in Japan for up to two years. Non-degree students, such as research students and exchange students, are not eligible. https://www.moj.go.jp/isa/applications/status/designatedactivities51.html?hl=en

(3) When your period of stay expires before completion

(1) Application for Certificate of Eligibility (Status: Dependent)

(2) Application for Extension of Period of Stay (Status: Dependent)

1. Application Forms for "Extension of Period of Stay"
2. Passport and Residence Card of applicant
3. Your
   1. Passport and Resident Card
   2. Certificate of Enrollment
   3. Proof of financial resources---such as a Certificate of Scholarship, a copy of the bankbook, etc.
4. Fee (Stamp fee)
   *Please note that additional documents may be requested at the discretion of the Immigration Services Agency.

(1) Initial Registration

1. Non-Japanese nationals who plan to stay in Japan for 90 days or more must complete resident registration at the ward/municipal office of the district where they live within 14 days of establishing their residence.
2. Required Documents:
   1. Resident Card
   2. Passport

* Procedures After the Birth of a Baby in Japan

1. Submit the Notification of Birth to the ward/municipal office within 14 days of the birth.
   Required documents:
   1. Notification of Birth
   2. Certificate of Birth issued by the attending medical doctor which is attached to the Notification of Birth
   3. Maternity and Child Health Handbook
2. Apply for a passport for the baby at the embassy or consulate of your home country
3. Apply for Status of Residence and Period of Stay at the regional Immigration Services Bureau within 30 days of the birth.
   Required documents:
   1. Application form for Certificate of Eligibility---Part 1 and Part 2 R (Dependent)
   2. Documents certifying the birth---(e.g., a certificate confirming that the Notification of Birth has been submitted, the Maternity and Child Health Handbook, etc.)
   3. Questionnaire
4. Apply for Resident Registration at the ward/municipal office within 60 days of the birth.
   Required documents:
   1. Application form
   2. Certificate confirming that the Notification of Birth has been completed
   3. Passport (if available)
5. If the Certificate of Eligibility is issued after you have received your baby's residence card, please report this to the ward/municipal office.
   Required documents:
   1. Baby's passport
   2. Baby's residence card
6. Please refer here for Pregnancy, Childbirth & Child Care

(2) Change of Registration

1. If there are any changes to your registered information (address, name, nationality, status of residence, period of stay, etc.), you must report the changes to the ward/municipal office within 14 days of the change.
2. When you move to a new residence, you must submit a moving-in notification to the ward/municipal office of your new address and a moving-out notification to the ward/municipal office of your previous address.

(3) Certificate of Residence (Ju-min-hyo)

1. This certificate shows the details registered in your resident registration and is issued upon request (fee: 200–300 yen per copy).