Exchange Student (non-degree)

What is it?

An Exchange research student means “an international student from university which has Academic Exchange Agreements.” (Please refer to this page ). You can study for 6 months to 1 year under a professor you wish to study at the University of Tokyo. During this period, you also can learn Japanese useful for your campus activities and your daily life.

How to apply?

Part of our unique culture here at the University of Tokyo is that every student belongs to a laboratory under a supervising professor. Therefore, you as an exchange student also must find a professor who will accept you in his/her lab, and supervise you during your exchange program.

Firstly, you must choose a faculty member of the Graduate School of Information Science and Technology you wish to study under. You need to contact him/her yourself by e-mail and obtain the professor’s approval. (“Informal Acceptance” via email is enough.) You can find professors in IST from this page.

At the same time, you have to contact the student exchange officer in your own university and receive the Official Admission Application Forms and CoE Application Procedure.

After getting “Informal Acceptance” from your prospective supervising professor, please forward the email which you corresponded with him/her to the Office of International Relations, Graduate School of Information Science and Technology by email by the deadline below. (If you could not receive the acceptance by this date, please e-mail us.)

You then submit the Admission documents to the Office of International Relations, Graduate School of Information Science and Technology. The submitted documents would not be returned for any reasons. Documents need to be sent by registered mail (e.g. EMS), and they must arrive our office on or before the submission deadline.

Registration deadline

Winter semester (September) entrance →
Informal Acceptance via e-mail: Sunday, 21st April
Paper Documents via post: Monday, 20st May
Summer semester (April) entrance →
Informal Acceptance via e-mail: Monday, 21st October
Paper Documents via post: Wednesday, 20th November

Application forms

Please contact Office of International Relations (OIR) and get application forms. The required documents as follows. It must be originals (no photocopies). Photocopies of the certificates without attested seal of the universities issued are not accepted.

  1. Application for Admission as an Exchange Program Student form. (Form 1)
  2. Statement of Research Plan form. (P1, P2 of Form 2)
  3. Declaration of proficiency in Japanese and Name in Katakana. (P3, P4 of Form 2)
  4. Official Undergraduate Graduation Certificate issued directly by the university or college attended. (An Officially Certified Copy is accepted.)
  5. Official certificate of enrollment issued directly by the university or college attended. (This needs to state which grade/year you are in clearly.)
  6. Official transcript of scholastic record issued directly by the university or college attended.
  7. Letter of recommendation either from a department chair or faculty advisor of the university or college attended in either Japanese or English. This must be signed and dated within six months prior to the submission deadline.
  8. 3 photos for the admission application form, CoE application form, and ID card (Please refer to the CoE Application Procedure for more details.)
  9. Documents for visa application (Please refer to the CoE Application Procedure you receive from your school's student exchange officer.)

*WHERE TO SUBMIT THE APPLICATION:
Office of International Relations (OIR)
Graduate School of Information Science and Technology
The University of Tokyo
Room 161, 1F, Engineer Building No.8,
7-3-1 Hongo, Bunkyo-ku, Tokyo 113-8656, JAPAN
TEL:+81-3-5841-4478
Email: istoir.t(at)gs.mail.u-tokyo.ac.jp
※The @ in the e-mail address is written as (at). Please rewrite it when you send a message.

ISTyくん