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Office of International Relations
InformationFormalities (off-campus) | Formalities (on campus) |
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Formalities (on campus, as of April 1, 2012)

MENU
  1. Academic Calendar
  2. School Expenses
    (1) Fees
    (2) How to Pay
    (3) Exemption from Payment of Admission Fee and Tuition Fees
  3. Student ID Card / Research Student ID Card
  4. Issue of Certificates
    (1) How to Apply
    1) On Campus
    2) By Mail in Japan
    3) By Mail from abroad
    (2) List of Certificates
  5. Personal Accident Insurance for Students Pursuing Education and Research
    (1) Insurance Premiums and Period of Coverage
    (2) How to join the Insurance
    (3) Payment of the Insurance
    (4) Examples of Types and Limits of Claims Payable
  6. Notice of Travel and Notice of Return---When you temporarily leave Japan
  7. Change of Address
  8. Health Service Center
    Services
    Location
    (1) Health Checkup
    (2) Medical Certificate
    (3) Diagnoses
  9. Visa Consulting Service
  10. Part-time Job
    (1) Permit to Engage in Activity other than that Permitted by the Status of residence Previously Granted
  11. The University CO-OP
  12. Credit Card
    (1) The University of Tokyo Campus Card
    (2) CO-OP Credit Card (Tuo Card)
  13. Gotenshita Memorial Arena (for sports and exercise activities)
  14. In Case of an Emergency!!
  15. APPENDIX: How to register for subjects (Guide for degree course students)
1. Academic Calendar

From April 2015 to Marc h 2016

Month Date (Period) Schedule
April 3 (Fri) Guidance for new students
6 (Mon) Classes for S1, S1/S2 start
6 (Mon) to 10 (Fri) Registration period for classes
13 (Mon) Entrance ceremony for new students of the University of Tokyo
13 (Mon) to 17 (Fri) Period for changes of registration for classes
24 (Fri) Availability of admission guide for summer entrance examination
May 1 (Fri) to 29 (Fri) Application period for postgraduate international research students (October 2015 entrance)
27 (Wed) to 29 (Fri) S1 examination for Master’s and Doctoral program students of IST
30 (Sat) Entrance examination explanatory meeting
June 1 (Mon) Classes for S2 start
26 (Thu) to Jul.1 (Wed) Application period for the 2016 Master’s and Doctoral Program (Summer entrance examinations)
July 13 (Mon) to 17 (Fri) S1/S2 examination for Master’s and Doctoral program students of IST
15 (Wed) to 17 (Fri) S2 examination for Master’s and Doctoral program students of IST
18 (Sat) to Sep.30 (Wed) Summer Holidays
August 3(Mon) The TOEFL-ITP test for summer entrance examination
24 (Mon) to 28 (Fri) Period of summer entrance examinations for the 2016 Master’s and Doctoral Program
(October 2015 or April 2016 entrance)
September 8 (Tue) Announcement of summer examinations results
18 (Fri), 24 (Thu), 25 (Fri) Enrollment procedures (Master’s and Doctoral program) for October 2015 entrance
25 (Fri) Commencement
October 5 (Mon) Classes for A1, A1/A2 start
5 (Mon) to 9 (Fri) Registration period for classes
6 (Tue) Entrance ceremony for new graduate school students
13 (Tue) to 16 (Fri) Period for changes of registration for classes
19 (Mon) Availability of admission guide for winter entrance examination
November 4 (Wed) to 27 (Fri) Application period for postgraduate international research students (April 2016 entrance)
24 (Tue), 25 (Wed), 30 (Mon) Classes for A2 start
26 (Thu), 27 (Fri) A1 examination for Master’s and Doctoral program students of IST
December 14 (Mon) to 16 (Wed) Application period for the 2016 Master’s and Doctoral Program (Winter entrance examinations)
26 (Sat) to Jan.3 (Sun) Winter vacation
January End of Jan. to middle of Feb. Period of winter entrance examinations (April 2016 entrance)
19 (Tue) to 25 (Mon) A1/A2 examination for Master’s and Doctoral program students of IST
20 (Wed) to 22 (Fri) A2 examination for Master’s and Doctoral program students of IST
March 9 (Wed) to 11 (Fri) Enrollment procedures (Master’s and Doctoral program) for April 2016 entrance
24 (Thu) Commencement

AcademicCalendar 2015

2. School Expenses

(1) Fees (Fees are subject to change.)

  1. Master's Course Student
    Application Fee
    30,000 yen
    Admission Fee
    282,000 yen
    Tuition Fees
    535,800 yen (267,900 yen per 6 months)
  2. Doctoral Course Student
    Application Fee
    30,000 yen
    Admission Fee
    282,000 yen
    Tuition Fees
    520,800 yen (260,400 yen per 6 months)
  3. Non-degree Course Student (International Postgraduate Research Student and Postgraduate Research Student)
    Application Fee
    9,800 yen
    Admission Fee
    84,600 yen
    Tuition Fees
    346,800 yen (173,400 yen per 6 months)

(2) How to Pay

  1. Application and Admission Fees:
    You must pay into the bank account of the University using a prescribed form.
  2. Tuition Fees:
    Degree-course students---Tuition fees are charged twice a year (May and November) for six months each. Usually they will be paid from your bank account. In case you do not register your bank account to the University, you will receive a bill.
    Research students---You have to pay into the bank account of UT using a prescribed form.

(3) Exemptions from Payment/Deffered Payment of Admission Fee and Tuition Fees

  1. With financial difficulties, degree-course students are able to apply for the exemption from payment of Admission and Tuition Fees. But, a Research Student has to pay all school expenses.
  2. Monbu-Kagakusho Scholarship students and those in the student exchange program do not need to pay all school expenses.
  3. Inquiry
    Scholarship Team, Student Scholarship and welfare Group,
    Education and Student Support Department (1F, Student Support Center in Hongo)
    Tel: 03-5841-2548
3. Student ID Card / Research Student ID Card

After completing the entrance procedures, you will receive your Student ID Cardpdf or Research Student ID Cardpdf. These cards are IC cards. School & Department, Status (MC or DC), Student ID number, Name, Date of birth, Term of validity, and Photo are shown on the card. 18-digit number is also shown on the card which must be indicated in case of loss and re-issuance of the card.

  • Loss of the Cards
When you lose your ID Card, please immediately inform the loss to the Academic Affairs Division (1F, Eng.Bldg. 8) and apply for a new one. Please keep your card carefully.
4. Issue of Certificates
(1) How to Apply
1) On Campus
  • By automated issue machines
Kinds of Certificates to be issued:
  1. Transcript (Master/Doctor) (Japanese/English)
  2. Certificate of Enrollment (Master/Doctor) (Japanese/English)
  3. Certificate of Anticipated Completion (Master/Doctor) (Japanese/English)
  4. Certificate for Student Discount Ticket (Master/Doctor)
Place of Service:
1F, Eng.Bldg.8 on Hongo campus
Service Hours:
Monday through Friday (except national holidays)
9:00-17:00
You are able to change your initial password. Please follow the instruction shown on the display.
  • At International Students Office, Academic Affairs Division (1F, Eng.Bldg.8 on Hongo Campus)
Kinds of certificates to be issued:
  1. All certificates for "Research Student"
  2. Certificate of MEXT Scholarship Student (only showing the amount of the scholarship)
    When you need a certificate which specifies the term of the scholarship, please apply at the International Student Service Team, the Student Exchange Division. (1F, Administration Bureau Bldg.2)
  3. Certificates which are not issued by machine
Office Hours:
Monday through Friday (except national holidays)
9:00-17:00
Requirements:
Your ID Card (with photo)
Proxy's ID Card (with photo) and Letter of Proxy with a seal or signature of you when your proxy comes.
Postal charge if you want to receive issued document by post.

2) By Domestic Mail in Japan

Please send a stamped self-addressed envelope with your application.
(You are able to get maximum 5 unsealed-up certificates if you send a standard-seize envelope with 80-yen stamp.)

The following information must be written on the application:
  1. Kind of certificate, Number of certificate
  2. Select English version or Japanese version
  3. Student ID number
  4. Date of completion
    If you got a PhD after withdrawing from the doctoral course, please indicate the date of withdrawal and the Date of conferring PhD.
  5. Department you had belonged
  6. Your name in Kanji or Katakana. Please write your name in Roman alphabet as well. Your seal or signature is necessary.
  7. Date of Birth
  8. Present address
  9. Purpose and Place where you have to submit
  10. Phone number we can reach you in day time

Please tell us how to seal the document if the certificate should be sealed.

Application must be sent to:
Academic Affairs Division
Graduate School of Information Science and Technology
The University of Tokyo
7-3-1 Hongo, Bunkyo-ku, Tokyo 113-8656
Tel: 03-5841-7926
3) By Mail from Abroad

Please send application with a self-addressed envelop and enclose a certain amount of International Reply Coupon (IRC).

(2) List of Certificates
  1. Transcript (Master/Doctor)
  2. Certificate of Completion (Master)
  3. Certificate of Degree Conferred
  4. Certificate of Enrollment (Master/Doctor)
  5. Certificate of Anticipated Completion
  6. Certificate of Withdrawal
  7. Certificate of Enrollment as a Research Student
  8. Certificate of Research Subject
  9. Certificate of Scholarship Granted
5. Personal Accident Insurance for Students Pursuing Education and Research

This insurance covers the members against physical injuries arising from unexpected accidents during their educational and research activities. It also covers the injuries by accidents while commuting to the university or institute and during transit between university facilities. For the details, please inquiry at the Academic Affairs Division (1F, Eng.Bldg.8).

(1) Insurance Premiums and Period of Coverage

UT bears all premiums from April 2007.

(2) How to join the Insurance
No application necessary from April 2007.
(3) Payment of the Insurance

In case of an accident, which will be covered by the insurance, please immediately notify the Academic Affairs Division and get a Claim Notice Card and a Request Form for Claim.

  • Claim Notice Card must reach the insurance company within 30 days of the accident may result in.
  • Request Form for Claim must be filled out and be certified by the Authority and the Health Service Center of the University (1F, the Auditorium on Hongo Campus). Then you need to send it to the insurance company together with the medical certificate by the medical doctor, or the self-reported treatment record and the receipt of medical fees (in case of 100,000 yen or less).
(4) Examples of Types and Limits of Claims Payable
During regular curricular activities or school events
  1. Loss of Life: 20,000,000 yen
  2. Physical Disability: 900,000 yen - 30,000,000 yen
  3. Medical Expenses: 6,000 yen - 300,000 yen (Medical treatment for 4 days or more)
  4. Hospital Stays: 4,000 yen per a day (limited to a maximum 180 days)

This insurance will cover injuries during the stay at university facilities, the extracurricular activities off school premises, commuting to the university or in transit between school facilities with the criteria of benefit.

6. Notice of Travel and Notice of Return--When you temporarily leave Japan

When you temporally leave Japan on official trip or in private, you need to submit forms to your department office.

  1. Notice of Travel (Ryoko-Todoke) pdf
    Before leaving Japan, get your supervising professor's approval and then submit to the office. When you change your itinerary, please immediately inform the office.
  2. Notice of Return (Kikoku-Todoke) pdf
    After reporting to your supervisor; submit the form to the department office.
  3. Please be reminded that you need to apply for "re-entry permit" to the Immigration Bureau when you temporally leave Japan. Without the permit, you are unable to enter Japan and should start the visa formalities from the beginning.
    Formalities (off-campus) "Re-entry Permit"
7. Change of Address

When you move into a new residence, the following formalities are requested:

  1. Report your change of address to a city office in your new area of residency and revise the Foreign Resident Registration.
  2. Report your change of address to the National Health Insurance section in the city office and get a new National Health Insurance Card
  3. Change your address registered at the bank or post office
  4. Submit "Change of Address Notice" to the post office. (Card pdf is available at the post office.) The post office will forward mails to your new address for one year free of charge.
  5. Notify your change of address to the International Students Office, Academic Affairs Division (1F, Eng.Blgd.8).
    Requirements are:
    1. Notice of Change of Addresspdf
    2. Copies of revised Foreign Resident Registration Card (both sides)
8. Health Service Center

The Health Service Centers is opened for all students. There are three branches: Hongo Branch, Komaba Branch, which is located on Komaba Campus I, and Kashiwa Branch.

  • Services
    • Regular Medial Examinations
    • Special Medical Examinations
    • Consulting and enlightening
    • Diagnoses
    • Issue of Health Certificate
(1) Health Checkup

The Health Service Center offers regular medical examinations for all students. It is free in charge.

  1. Venue: at Hongo Branch
  2. There are two types of medical examination.
    Health checkup at the admission time: around May and October
    Regular checkup from the second year in: late May or early June

    Even if you take a check in November at your admission, never forget to take the regular check again in next May/June. If you do not take the regular checkup, you are unable to get medical certificates after May/June.
  3. You are strongly recommended to take these health checkups. You can get a “Medical Certificate” which is needed for applying scholarship free of charge if you take these checks.
  4. You need to bring
  5. - Student ID Card
    - Medical Data Book--You will get it at the first examination.
  6. The Health Service Center will notify students who need to take a close examination.
    Inquiry:
    Health Management Office
    Tel: 03-5841-2579, 2580 (ext 22579、22580)
(2) Medical Certificate

Students who took the regular medical examinations can get a medical certificate for free. These students can also have an extra examination at the Health Service Center.

You need to show your student ID card and medical data book at the reception of the Center and fill an application form.

Inquiry:Health Management Office
Tel: 03-5841-2579, 2580 (ext 22579、22580)
(3) Diagnoses Consultation Hourspdf
  1. Please bring your Student ID Card with you when you receive the medical treatments.
  2. National Health Insurance Program will not cover your expenses at the Health Service Center. The medical free reimbursement program will not cover the payment at the Health Center as well.
  • Hongo Center:
    Internal Medicine, Otolaryngology, Dentistry, Oral Surgery, Psychiatry
    Inquiry: the Reception 03-5841-2575 (ext 22575)
  • Komaba Center:
    Internal Medicine, Orthopedics, Dentistry, Dermatology, Psychiatry
    Inquiry: the Office 03-5454-6831 (ext 56831)
  • Kashiwa Center:
    Internal Medicine, Psychiatry
    Inquiry: the Office 04-7136-3040 (ext 63040)
9. Visa Consulting Service

UT offers "Visa Consulting Service" to our registered international students and researchers in three campuses from November 2006.

10. Part-time Job

Foreigners who have the "status of residence" limiting their activities are unable to engage in paid activities that are not permitted under their status of residence.

Having a residence status of "College Student", you are not permitted to work with pay. It is illegal to work for money without getting "Permit to Engage in Activity other than that Permitted by the Status of Residence Previously Granted".

(1) Permit to Engage in Activity other than that Permitted by the Status of residence Previously Granted

Holding this permit, you are able to work on the following conditions:

  1. There is a limit on working hours
  2. 28 hours a week during the semester
    8 hours a day during long school breaks such as summer holidays
  3. Even if you want to engage in part-time job at your lab, you have to get a permit
  4. Never be engaged in the sexual or entertainment industry
  5. It is possible to apply for the permission in advance
  6. The period of validity of this permission is the same as your visa validity period.
  7. International students of the University of Tokyo do not need to obtain this work permit when they work as a Research Assistant or Teaching Assistant at the University.
  8. Part-time work is not permitted during leaves of absence from the university.
Application Procedures

Submit the items listed below to an Immigration Bureau office in person. If the request is approved, the certificate of permission will be issued in about two to three weeks after the application. In addition, you can simultaneously apply for an extension of your period of stay along with this application for part-time work permission.

Needed Documents

- Application for Permission to Engage in Activity Other Than That Permitted under the Status of Residence Previously Granted (available at Immigration Bureau offices, and downloadable from the Ministry of Justice’s website at the address below) http://www.moj.go.jp/ONLINE/IMMIGRATION/16-8.html
- Your passport or alien registration card

11. the University CO-OP

University CO-OP runs bookstores, stores that sell clothing, stationeries, electrical machineries, computer hardware and software, and other daily necessities. It also runs cafeterias on the campuses. You can buy books and most of all general goods, at prices 10-20% cheaper than the ordinary maker prices.

To get this CO-OP reduction, you need to join the CO-OP at first. Your membership card will be issued after payment of the membership deposit at the head office. The deposit usually costs 16,000 yen, however, the deposit may be reduced in case of international students.

For the details, please ask the head office. This deposit will be refunded on request when you finish your study at the University of Tokyo and leave the university.

Inquiry: Head Office of the University CO-OP (2F, Cafeteria No.2 Bldg.)
Tel: 03-5841-7981 (ext 27981)
12. Credit Card
(1) The University of Tokyo Campus Card
- Only for degree-course students
- DC Master Card; without any annual charge
- Deferred payment service using student ID card (IC card) is scheduled from 2005 fall on the campus.
Inquiry: Sales Div., DC Card Tel: 03-5420-8243
(2) CO-OP Credit Card (TuoCard)
TuoCard is a credit card CO-OP members are able to get. There are two types: VISA and Master. Without any annual charge.
Inquiry: CO-OP Desk Tel: 03-5307-1115
13. Gotenshita Memorial Arena (for sports and exercise activities)

The Arena is aimed at providing a place where all students and faculty can readily participate in sports and exercise activities.

  • Facilities:
    • Gymnasium
    • Climbing Wall
    • Swimming Pool
    • Training Room for weight training, aerobic exercise, super-circuit exercise, step exercise, etc.
    • Meeting Room, Seminar Room, Sports consultants
  • Entrance Fees:
  •   Student Faculty
    One-day ticket 300 yen 300 yen
    Multiple-purchase coupon ticket 3,000 yen 3,000 yen
    Half-year pass card 5,000 yen 7,000 yen
    Yearly pass card 8,000 yen 10,000 yen
    more info
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Graduate School of Information Science and Technology
the University of Tokyo